GymGridThe September Marathon
Building a new term schedule shouldn't eat weeks of your fall and your sanity.
Scheduling software built for gymnastics clubs.
GymGrid replaces the fourteen-tab spreadsheet, the certifications binder, and the group-text availability thread. One home for your schedules, rotations, and staff — built for the way gymnastics clubs actually run.
gymgrid.ca
If you’ve ever run a gymnastics club, you know.
Your scheduling spreadsheet has eight tabs. Maybe nine. The “official” version lives on someone’s laptop. Term turnover takes three weekends. First Aid expires in March and you find out in April. We’ve been there — and we built GymGrid because nobody else had.
The Spreadsheet Sprawl
Tabs of staff data — certifications, hours, birthdays, hoodie sizes — and not one of them is current.
The Certification Surprise
First Aid expires. Police Checks lapse. NCCP needs updating. You shouldn't be the one remembering all of it.
The Apparatus Puzzle
Generic scheduling tools don't understand rotations, combined stations, or that Vault and Floor can't share Tuesday at 5pm.
One tool. The whole club.
Three things that fix the worst of it.
Gym Grid — apparatus rotations
Visual rotation grids with 15-minute slots, combined stations, and collision detection. Print-ready PDFs for the gym wall.
Learn more →AI schedule generation
Draft a full week of classes in under a minute. Conflict-aware, availability-aware, accept or reject class by class.
Learn more →
Qualification tracking
First Aid, Police Check, NCCP, Respect in Sport — automated expiry warnings at 60, 30, and 0 days.
Learn more →“Building a new term used to mean weeks of work and a 14-tab spreadsheet nobody else could read. Now I can see the whole gym at a glance — and the certification tracking has caught lapses we’d have missed.”
— [Director’s Name], Aerials Gymnastics Club, Spruce Grove, Alberta
Why generic scheduling software doesn’t work for gymnastics.
Shift apps were built for retail. Class signup tools were built for parents. Neither one understands what apparatus is.
Apparatus rotations
- Generic shift apps
- —
- Member-management apps
- —
- GymGrid
- ✓
Certification + expiry tracking
- Generic shift apps
- —
- Member-management apps
- Partial
- GymGrid
- ✓
Term-based programming
- Generic shift apps
- —
- Member-management apps
- Partial
- GymGrid
- ✓
Conflict-aware scheduling
- Generic shift apps
- Basic
- Member-management apps
- —
- GymGrid
- ✓
Built inside a gymnastics club
- Generic shift apps
- —
- Member-management apps
- —
- GymGrid
- ✓
We built GymGrid because we needed it.
I’m Carly. I’m Creative Director at Aerials Gymnastics in Spruce Grove, Alberta — not a coach, not a gymnast, just the person who watched our team disappear into a 14-tab spreadsheet every September and knew someone should fix it. GymGrid is what came out of that.
Read more about GymGrid →Built for gymnastics clubs. By the team behind one.
GymGrid is in active development with Aerials Gymnastics Club in Spruce Grove, Alberta. We’re taking on a small number of additional clubs in 2026.